BEGIN:VCALENDAR
VERSION:2.0
PRODID:-//HasGeek//NONSGML Funnel//EN
DESCRIPTION:Explore volunteer roles\, commitments\, and guidelines for upc
 oming conferences\, meet-ups\, and workshops
X-WR-CALDESC:Explore volunteer roles\, commitments\, and guidelines for up
 coming conferences\, meet-ups\, and workshops
NAME:Volunteer with The Fifth Elephant and Rootconf — October 2026–Jan
 uary 2027
X-WR-CALNAME:Volunteer with The Fifth Elephant and Rootconf — October 20
 26–January 2027
REFRESH-INTERVAL;VALUE=DURATION:PT12H
SUMMARY:Volunteer with The Fifth Elephant and Rootconf — October 2026–
 January 2027
TIMEZONE-ID:Asia/Kolkata
X-PUBLISHED-TTL:PT12H
X-WR-TIMEZONE:Asia/Kolkata
BEGIN:VEVENT
SUMMARY:Volunteer with The Fifth Elephant and Rootconf — October 2026–
 January 2027
DTSTART:20260930T043000Z
DTEND:20261215T182900Z
DTSTAMP:20260930T215654Z
UID:session/VvjtM7kr2nz3FBY34vDCQo@hasgeek.com
SEQUENCE:13
CREATED:20260705T185221Z
DESCRIPTION:# Volunteer with The Fifth Elephant and Rootconf\nVolunteering
  keeps The Fifth Elephant and Rootconf’s activities running. It’s a tw
 o-way exchange: _you help bring the community together\, and gain connecti
 ons\, experience\, and skills along the way._\n\nApply once and tell us wh
 ich events\, roles\, and dates work for you. The volunteer coordinator wil
 l match you with opportunities across conferences\, meet-ups\, and worksho
 ps.\n\n## Upcoming activities\n\n| Activity | Date | Location |\n|---|---|
 ---|\n| The Fifth Elephant meet-up: Enterprise AI in Production | 31 Octob
 er 2026 | Mumbai |\n| Rootconf annual conference | 13–14 November 2026 |
  Bangalore |\n| The Fifth Elephant meet-up | 28 November 2026 | Hyderabad 
 |\n| The Fifth Elephant annual conference | 4–5 December 2026 | Bangalor
 e |\n| Rootconf Platform Engineering meet-up | January 2027 — date to be
  announced | To be announced |\n| Workshops | Dates to be announced | To b
 e announced |\n\nVolunteer requirements vary by event. Your coordinator wi
 ll confirm available roles\, shifts\, and any preparation needed.\n\n**App
 ly to volunteer → http://has.gy/YG4S**\n\n## Why volunteer\n- Meet pract
 itioners working in AI\, data engineering\, infrastructure\, and platform 
 engineering.\n- Build practical skills in event operations\, AV\, photogra
 phy\, design\, and community communication.\n- Make friendships within the
  community\; expand your networks.\n- Support the spaces where practitione
 rs share their work and learn from one another.\n\n## How it works\n1. **A
 pply once.** Tell us your interests\, skills\, preferred events\, and avai
 lability.\n2. **Get matched.** The volunteer coordinator will contact you 
 about a suitable role and explain the commitment.\n3. **Confirm your shift
 .** You’ll receive your reporting time\, responsibilities\, and point of
  contact before the event.\n4. **Prepare and participate.** Attend any bri
 efing required for your role\, complete your assigned shift\, and hand ove
 r materials or pending work.\n\nSome roles involve a shift on the event da
 y. Others need preparation or follow-up work. You can express interest in 
 one event or several\; applying does not commit you to every activity list
 ed here.\n\n## What you get\n- Access to talks during your non-shift hours
 .\n- Experience working with the community and event team.\n- At conferenc
 es\, volunteer breakfast and lunch as described below.\n- A 50% membership
  discount coupon after the conference\, subject to the eligibility require
 ments below.\n\nMeal arrangements and benefits for meet-ups and workshops 
 will be confirmed separately.\n\n### Membership discount eligibility\nConf
 erence volunteers qualify for the coupon by signing in and out for their f
 ull assigned shift\, verified against the roster by the hall manager or vo
 lunteer coordinator\, and keeping their station covered throughout.\n\n_Co
 upons will not be issued for no-shows\, early departures without prior not
 ice\, or leaving a station without arranging coverage — even if you sign
  back in later._\n\nIf you need to step away\, including to attend a sessi
 on\, arrange coverage and confirm your return time with the person coverin
 g you. For roles without an onsite shift\, check the applicable eligibilit
 y requirements with the coordinator before committing.\n\n### Supporting t
 he community\nThe Fifth Elephant and Rootconf depend on community support.
  _If you’re able to\, we encourage you to purchase a conference ticket o
 r annual Hasgeek membership. This is not a condition of volunteering._\n\n
 ## Logistics and preparation\n\n### Setup and reporting times\nYour coordi
 nator will confirm reporting times for each event\, including any setup-da
 y responsibilities. Registration and setup volunteers may need to arrive e
 arlier than other teams.\n\nFor two-day conferences\, confirm which day or
  days you can commit to when applying.\n\n### Dress code\nWear comfortable
  clothing and shoes suited to walking and standing for extended periods. S
 horts are fine\; formal wear is not required.\n\n### What to carry\nBring 
 your phone\, charger\, power bank\, water bottle\, a snack\, and a noteboo
 k and pen. Your coordinator will let you know if your role requires a came
 ra\, laptop\, or other equipment.\n\n### If your availability changes\nIf 
 you need to withdraw\, inform the volunteer coordinator as soon as possibl
 e. You may withdraw up to four days before the event without affecting you
 r chances to volunteer in future.\n\nIf you need to leave an assigned shif
 t early\, give a week’s notice where possible\, and at least three days
 ’ notice. For unexpected changes or emergencies\, contact the coordinato
 r immediately so coverage can be arranged.\n\n### Travel and accommodation
 \nHasgeek does not reimburse local or inter-city travel for volunteers. Ou
 tstation volunteers are responsible for their own travel and accommodation
 .\n\n### Code of conduct\nAll volunteers must follow the [Hasgeek Code of 
 Conduct](https://hasgeek.com/about/policy/code). Please read it before you
 r shift.\n\n## Food arrangements\nAt conferences:\n- **Breakfast:** Provid
 ed for volunteers. The coordinator takes a headcount in advance\; no wrist
 band or token is needed.\n- **Lunch:** Volunteers receive a wristband on t
 he morning of their assigned conference day. This provides lunch access\; 
 no separate token is required.\n\nMeal arrangements for meet-ups and works
 hops will be shared before each event.\n\n## Sponsor swag policy\nYou may 
 visit sponsor stalls during breaks to network. Please politely decline swa
 g offered at the stalls.\n\nHasgeek asks sponsors in advance to set aside 
 swag for volunteers\, subject to each sponsor’s allocation. Where sponso
 rs agree to provide it\, the coordinator will share collection details for
  that event.\n\n## Volunteer roles\nThe roles below cover both The Fifth E
 lephant and Rootconf. Not every role is needed at every event.\n\nRoles ma
 rked **Extended commitment** involve preparation or follow-up beyond the e
 vent-day shift. Exact dates and deliverables will be agreed with the coord
 inator.\n\n### AV and technical\n\n#### AV Console Manager\nKeep your assi
 gned hall’s audio\, slides\, video\, and recordings running smoothly\, i
 ncluding the livestream where applicable.\n\n**What you’ll do:**\n- Set 
 up and test the camera\, microphones\, mixer\, projector\, and recording o
 r streaming console.\n- Check the equipment against the session schedule.\
 n- Monitor audio levels\, video feeds\, camera framing\, and system health
  during sessions.\n- Start and stop recordings\, troubleshoot issues\, and
  escalate when needed.\n- Confirm recordings are saved\, then power down a
 nd pack up equipment.\n\n**Good fit if:** If you have played around with O
 BS\, are into gaming\, and/or are generally comfortable handling AV equipm
 ent\, stay focused through back-to-back sessions\, and can troubleshoot un
 der pressure.\n\n**Commitment:** Setup and a full event day\, as agreed. R
 eports to the AV lead.\n\n### Front-of-house and event operations\n\n#### 
 Registration and help desk\nWelcome attendees\, help them check in\, and a
 nswer questions throughout the event.\n\n**What you’ll do:**\n- Check at
 tendees in using the Hasgeek app and scan badge QR codes.\n- Distribute la
 nyards and attendee materials where applicable.\n- Explain pass types and 
 food-ticket requirements.\n- Keep desk supplies replenished.\n- Help with 
 flash talk and Birds of a Feather sign-ups where these are part of the pro
 gramme.\n\n**Good fit if:** You enjoy talking to people\, stay calm during
  busy periods\, and can pick up app-based check-in quickly.\n\n**Commitmen
 t:** Assigned shifts or a full day. This role may have an early reporting 
 time.\n\n#### Hall Manager - extended commitment\nCoordinate speaker readi
 ness\, session timing\, and transitions in one room.\n\n**What you’ll do
 :**\n- Before the event\, get familiar with the schedule and speakers\, jo
 in the relevant coordination group\, and share technical-check timings.\n-
  Confirm speakers have checked in and completed their technical checks and
  any required video release forms.\n- Guide speakers to the room before th
 eir sessions and coordinate with the AV Console Manager.\n- Keep sessions 
 on time and manage transitions.\n- Direct speakers to the testimonial stat
 ion\, where available.\n- After the event\, help shortlist speaker photos 
 and contribute to the lessons-learnt document.\n\nThis role covers session
  flow and speaker logistics. Moderating Q&A is a separate responsibility.\
 n\n**Good fit if:** You’re organised\, calm under time pressure\, and co
 mfortable coordinating with speakers and technical teams.\n\n**Commitment:
 ** A full day while your room is running\, plus preparation and follow-up 
 that can be done remotely. You’ll receive the schedule\, speaker informa
 tion\, and guidelines in advance.\n\n#### Birds of a Feather (BOF) coordin
 ator\nSupport informal\, facilitator-led discussions.\n\n**What you’ll d
 o:**\n- Check the room\, seating\, signage\, and equipment before each ses
 sion.\n- Welcome facilitators and arrange video release forms where applic
 able.\n- Keep sessions on time and give time-remaining reminders.\n- Help 
 manage capacity\, attendee questions\, and minor issues.\n- Collect feedba
 ck\, reset the room\, and report back to your coordinator.\n\n**Good fit i
 f:** You communicate clearly\, stay organised as plans change\, and enjoy 
 helping people participate.\n\n**Commitment:** Assigned discussion session
 s.\n\n#### Food ticket counter\nHelp attendees access meals and verify foo
 d-ticket payments where required.\n\n**What you’ll do:**\n- Check volunt
 eer lunch wristbands.\n- Direct attendees without food tickets to the paym
 ent QR code.\n- Verify successful payment through the designated system be
 fore admitting attendees.\n- Explain food-ticket requirements clearly and 
 politely.\n\nAll payments are cashless. Do not accept cash or admit someon
 e without the required payment confirmation or valid meal access.\n\n**Goo
 d fit if:** You’re attentive\, reliable\, and comfortable managing a que
 ue politely.\n\n**Commitment:** Rotational shifts around meal times.\n\n##
 ## General Setup and Production Support — Extended commitment\nHelp prep
 are the venue and keep event logistics moving.\n\n**What you’ll do:**\n\
 n- Help coordinate and collect banners\, signage\, and other materials fro
 m vendors.\n- Help transport materials to the venue.\n- Put up signage and
  arrange furniture as directed.\n- Assist with general physical and logist
 ical tasks during the event.\n\n**Good fit if:** You’re available before
  the event\, comfortable with practical tasks\, and can follow instruction
 s in a busy environment.\n\n**Commitment:** Intermittent work in the three
  to five days before the event\, plus agreed setup and event-day shifts.\n
 \n### Content and community\n#### Participant stories\; presenter and spon
 sor testimonials\nFind engaging ways to capture participants’ experience
 s and turn them into material for post-event marketing.\n\n**What you’ll
  do:**\n\n- Collect experience-based testimonials through short interviews
 \, participant reels\, and written feedback.\n- Suggest prompts and format
 s that help participants share what they learned\, enjoyed\, or found usef
 ul.\n- Help with the Post-it testimonial wall if needed.\n- Obtain consent
  to use participants’ contributions in marketing materials.\n- Organise 
 and hand over recordings\, written testimonials\, and photos to the conten
 t and editing team.\n\n**Good fit if:** You enjoy talking to people\, aski
 ng thoughtful questions\, and finding creative ways to capture their exper
 iences.\n\n**Commitment:** Rotational shifts during the event\, plus an or
 ganised handoff.\n\n#### Video Editor — onsite and post-event\nTurn part
 icipant stories and event footage into reels\, testimonials\, and highligh
 ts for event coverage and post-event marketing.\n\n**What you’ll do:**\n
 \n- Create reels and short videos from participant testimonials\, intervie
 ws\, and event moments.\n- For onsite assignments\, prepare clips for same
 -day publication.\n- For post-event assignments\, shape collected stories 
 and footage into marketing materials by an agreed deadline.\n- Coordinate 
 with the content team on consent\, review\, handoff\, and publishing.\n\n*
 *Good fit if:** You enjoy making short-form videos and have a feel for pac
 ing and storytelling. Professional editing experience is not required.\n\n
 **Commitment:** Onsite shifts and/or remote work after the event\, agreed 
 in advance.\n#### Photography at conferences\, meet-ups\, and workshops\nD
 ocument sessions\, people\, and the atmosphere across our events.\n\n**Wha
 t you’ll do:**\n\n- Follow a shot list provided before the event.\n- Pho
 tograph speakers\, sessions\, workshop activities\, candid moments\, and s
 ponsor spaces where applicable.\n- Organise and hand over photos after you
 r shift or the event.\n\nWorkshop attendees who enjoy photography are welc
 ome to express interest in covering a workshop.\n\n**Good fit if:** You ha
 ve a DSLR or a good phone camera\, an eye for event photography\, and can 
 move around without disrupting sessions.\n\n**Commitment:** Full or partia
 l event-day shifts\, or the duration of a workshop\, plus photo handoff.\n
 \n#### X / LinkedIn live-posting\nShare useful insights and highlights fro
 m sessions with the wider community.\n\n**What you’ll do:**\n\n- Attend 
 assigned sessions and post takeaways\, quotes\, and interesting moments.\n
 - Tag the relevant event\, community\, and speaker handles.\n- Prioritise 
 accurate\, substantive posts over volume.\n\n**Good fit if:** You understa
 nd the subject matter well enough to identify useful ideas and are comfort
 able writing quickly for a public audience.\n\n**Commitment:** Assigned se
 ssions.\n\n#### Community Engagement - WhatsApp and Telegram\nHelp The Fif
 th Elephant and Rootconf community groups participate in event conversatio
 ns.\n\n**What you’ll do:**\n- Share session snippets\, moments\, and tak
 eaways in the relevant groups.\n- Respond to questions and encourage discu
 ssion.\n- Follow the team’s guidance on what can be shared. Do not post 
 livestream links in these groups.\n\n**Good fit if:** You enjoy online con
 versation and can make technical discussions accessible and engaging.\n\n*
 *Commitment:** Rotational shifts during the event.\n\n### Design\n#### Sti
 cker Design — Extended commitment\nCreate stickers inspired by The Fifth
  Elephant and Rootconf communities.\n\n**What you’ll do:**\n- Develop id
 eas and copy drawing on community references\, technical humour\, and even
 t themes.\n- Design a shortlisted set of standalone\, die-cut stickers.\n-
  Prepare artwork to the team’s print specifications.\n\n**Good fit if:**
  You have a playful sense of humour\, some design skills\, and enjoy turni
 ng ideas into small\, memorable designs.\n\n**Commitment:** Remote\, befor
 e the event\, with agreed deliverables and deadlines.\n\n#### Print Produc
 tion Support — Extended commitment\nPrepare existing designs for product
 ion.\n\n**What you’ll do:**\n\n- Resize and adapt banner designs to prin
 t dimensions.\n- Finalise layouts for notebooks and other printed material
 s.\n- Check artwork against the supplied print specifications.\n\n**Good f
 it if:** You’re comfortable with design tools and enjoy precise layout a
 nd production work.\n\n**Commitment:** Remote\, before the event\, with ag
 reed deadlines.\n\n#### Digital Poster Design — Extended commitment\nCre
 ate promotional graphics for conferences\, meet-ups\, and workshops.\n\n**
 What you’ll do:**\n\n- Design posters and social graphics using supplied
  event details and content.\n- Follow the relevant community’s brand gui
 delines and templates.\n- Prepare graphics for the required channels and f
 ormats.\n\n**Good fit if:** You have graphic design skills and can deliver
  clear\, consistent visuals on schedule.\n\n**Commitment:** Remote\, befor
 e the event. Work may begin well ahead of the event date.\n\n## Frequently
  asked questions\n\n### Can I volunteer for both The Fifth Elephant and Ro
 otconf?\nYes. Use the same application and indicate which events and roles
  interest you.\n\n### Do I need to be available for every event or both da
 ys of a conference?\nTell us which dates you can commit to. Your coordinat
 or will confirm whether those dates fit the role before assigning you.\n\n
 ### Do I have to attend setup day?\nOnly if setup is part of your confirme
 d responsibilities. Any preparation or setup-day commitment will be explai
 ned in advance.\n\n### Can I volunteer remotely?\nSome design\, preparatio
 n\, and post-event editing work can be done remotely. Check the role descr
 iptions and indicate your availability in the application.\n\n### Can I at
 tend talks while volunteering?\nYes\, during your non-shift hours. If you 
 need to leave your station during a shift\, arrange coverage first.\n\n###
  Can I attend a workshop if I’m volunteering?\nIf you’re assigned to v
 olunteer at that workshop\, you can participate while keeping up with your
  duties. Volunteering at another event does not include workshop admission
 \; workshop seating is limited.\n\n### What time should I report?\nYour co
 ordinator will share the reporting time for your event and role. Registrat
 ion and setup teams may need to arrive earlier.\n\n### Do I need professio
 nal experience?\nNot for every role. Each description explains what helps.
  Tell us about your experience and interests so we can find a suitable mat
 ch.\n\n### How do I apply?\nComplete the volunteer application and select 
 your preferred events\, roles\, and dates. The coordinator will contact yo
 u about available opportunities and next steps.\n\n**Apply to volunteer 
 → http://has.gy/YG4S**
LAST-MODIFIED:20260930T111959Z
LOCATION:Bangalore\, Hyderabad\, Mumbai\, Hybrid - https://hasgeek.com/fif
 thelephant/volunteer-with-the-fifthel-rootconf-communties/
ORGANIZER;CN="The Fifth Elephant":MAILTO:no-reply@hasgeek.com
URL:https://hasgeek.com/fifthelephant/volunteer-with-the-fifthel-rootconf-
 communties/
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ACTION:display
DESCRIPTION:Volunteer with The Fifth Elephant and Rootconf — October 202
 6–January 2027 in 5 minutes
TRIGGER:-PT5M
END:VALARM
END:VEVENT
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