BEGIN:VCALENDAR
VERSION:2.0
PRODID:-//HasGeek//NONSGML Funnel//EN
DESCRIPTION:Explore volunteer roles\, commitments\, and guidelines for upc
 oming conferences\, meet-ups\, and workshops
X-WR-CALDESC:Explore volunteer roles\, commitments\, and guidelines for up
 coming conferences\, meet-ups\, and workshops
NAME:Volunteer with The Fifth Elephant and Rootconf — October 2026–Jan
 uary 2027
X-WR-CALNAME:Volunteer with The Fifth Elephant and Rootconf — October 20
 26–January 2027
REFRESH-INTERVAL;VALUE=DURATION:PT12H
SUMMARY:Volunteer with The Fifth Elephant and Rootconf — October 2026–
 January 2027
TIMEZONE-ID:Asia/Kolkata
X-PUBLISHED-TTL:PT12H
X-WR-TIMEZONE:Asia/Kolkata
BEGIN:VEVENT
SUMMARY:Volunteer with The Fifth Elephant and Rootconf — October 2026–
 January 2027
DTSTART:20260930T043000Z
DTEND:20261215T182900Z
DTSTAMP:20261111T131025Z
UID:session/VvjtM7kr2nz3FBY34vDCQo@hasgeek.com
SEQUENCE:15
CREATED:20260705T185221Z
DESCRIPTION:# Volunteer with The Fifth Elephant and Rootconf\nVolunteering
  keeps The Fifth Elephant and Rootconf’s activities running. It’s a tw
 o-way exchange: _you help bring the community together\, and gain connecti
 ons\, experience\, and skills along the way._\n\nApply once and tell us wh
 ich events\, roles\, and dates work for you. The volunteer coordinator wil
 l match you with opportunities across conferences\, meet-ups\, and worksho
 ps.\n\n## Upcoming activities\n\n## Upcoming activities\n\n**Rootconf date
 s have changed.** The Annual Conference will now take place on **20–21 N
 ovember**. Alosh Denny’s quantization workshop moves to **22 November**\
 ; the chaos engineering workshop remains on **28 November**.\n\n| Activity
  | Date | Location |\n|---|---|---|\n| Rootconf Annual Conference | 20–2
 1 November 2026 | TERI Auditorium\, Domlur\, Bengaluru · Online via lives
 tream |\n| Rootconf workshop: Break a model\, then fix it — quantisation
  with Alosh Denny | 22 November 2026 | Venue to be confirmed · Hybrid |\n
 | Rootconf workshop: Chaos engineering for stateful applications on Kubern
 etes | 28 November 2026 | Hosted by Aerospike · Hybrid |\n| The Fifth Ele
 phant meet-up | 28 November 2026 | Hyderabad |\n| The Fifth Elephant Annua
 l Conference | 4–5 December 2026 | Bengaluru |\n| Rootconf members-only 
 event: talks and workshops | 12 December 2026 | To be announced |\n| Rootc
 onf Platform Engineering meet-up | January 2027 — date to be announced |
  To be announced |\n\nThe 12 December Rootconf event includes talks by Sau
 rabh Hirani\, Aditya Singh\, Suraj Nath and Manas Chaturvedi\, alongside a
 dditional workshops.\n\n**Already applied to volunteer?** If the revised d
 ates affect your availability\, let the volunteer coordinator know so your
  assignment can be updated.\n\nVolunteer requirements vary by event. Your 
 coordinator will confirm available roles\, shifts\, reporting locations an
 d any preparation needed. You can volunteer for one event or several\; app
 lying does not commit you to every activity listed here.\n\n**Apply to vol
 unteer → http://has.gy/YG4S**\n\n## Why volunteer\n- Meet practitioners 
 working in AI\, data engineering\, infrastructure\, and platform engineeri
 ng.\n- Build practical skills in event operations\, AV\, photography\, des
 ign\, and community communication.\n- Make friendships within the communit
 y\; expand your networks.\n- Support the spaces where practitioners share 
 their work and learn from one another.\n\n## How it works\n1. **Apply once
 .** Tell us your interests\, skills\, preferred events\, and availability.
 \n2. **Get matched.** The volunteer coordinator will contact you about a s
 uitable role and explain the commitment.\n3. **Confirm your shift.** You
 ’ll receive your reporting time\, responsibilities\, and point of contac
 t before the event.\n4. **Prepare and participate.** Attend any briefing r
 equired for your role\, complete your assigned shift\, and hand over mater
 ials or pending work.\n\nSome roles involve a shift on the event day. Othe
 rs need preparation or follow-up work. You can express interest in one eve
 nt or several\; applying does not commit you to every activity listed here
 .\n\n## What you get\n- Access to talks during your non-shift hours.\n- Ex
 perience working with the community and event team.\n- At conferences\, vo
 lunteer breakfast and lunch as described below.\n- A 50% membership discou
 nt coupon after the conference\, subject to the eligibility requirements b
 elow.\n\nMeal arrangements and benefits for meet-ups and workshops will be
  confirmed separately.\n\n### Membership discount eligibility\nConference 
 volunteers qualify for the coupon by signing in and out for their full ass
 igned shift\, verified against the roster by the hall manager or volunteer
  coordinator\, and keeping their station covered throughout.\n\n_Coupons w
 ill not be issued for no-shows\, early departures without prior notice\, o
 r leaving a station without arranging coverage — even if you sign back i
 n later._\n\nIf you need to step away\, including to attend a session\, ar
 range coverage and confirm your return time with the person covering you. 
 For roles without an onsite shift\, check the applicable eligibility requi
 rements with the coordinator before committing.\n\n### Supporting the comm
 unity\nThe Fifth Elephant and Rootconf depend on community support. _If yo
 u’re able to\, we encourage you to purchase a conference ticket or annua
 l Hasgeek membership. This is not a condition of volunteering._\n\n## Logi
 stics and preparation\n\n### Setup and reporting times\nYour coordinator w
 ill confirm reporting times for each event\, including any setup-day respo
 nsibilities. Registration and setup volunteers may need to arrive earlier 
 than other teams.\n\nFor two-day conferences\, confirm which day or days y
 ou can commit to when applying.\n\n### Dress code\nWear comfortable clothi
 ng and shoes suited to walking and standing for extended periods. Shorts a
 re fine\; formal wear is not required.\n\n### What to carry\nBring your ph
 one\, charger\, power bank\, water bottle\, a snack\, and a notebook and p
 en. Your coordinator will let you know if your role requires a camera\, la
 ptop\, or other equipment.\n\n### If your availability changes\nIf you nee
 d to withdraw\, inform the volunteer coordinator as soon as possible. You 
 may withdraw up to four days before the event without affecting your chanc
 es to volunteer in future.\n\nIf you need to leave an assigned shift early
 \, give a week’s notice where possible\, and at least three days’ noti
 ce. For unexpected changes or emergencies\, contact the coordinator immedi
 ately so coverage can be arranged.\n\n### Travel and accommodation\nHasgee
 k does not reimburse local or inter-city travel for volunteers. Outstation
  volunteers are responsible for their own travel and accommodation.\n\n###
  Code of conduct\nAll volunteers must follow the [Hasgeek Code of Conduct]
 (https://hasgeek.com/about/policy/code). Please read it before your shift.
 \n\n## Food arrangements\nAt conferences:\n- **Breakfast:** Provided for v
 olunteers. The coordinator takes a headcount in advance\; no wristband or 
 token is needed.\n- **Lunch:** Volunteers receive a wristband on the morni
 ng of their assigned conference day. This provides lunch access\; no separ
 ate token is required.\n\nMeal arrangements for meet-ups and workshops wil
 l be shared before each event.\n\n## Sponsor swag policy\nYou may visit sp
 onsor stalls during breaks to network. Please politely decline swag offere
 d at the stalls.\n\nHasgeek asks sponsors in advance to set aside swag for
  volunteers\, subject to each sponsor’s allocation. Where sponsors agree
  to provide it\, the coordinator will share collection details for that ev
 ent.\n\n## Volunteer roles\nThe roles below cover both The Fifth Elephant 
 and Rootconf. Not every role is needed at every event.\n\nRoles marked **E
 xtended commitment** involve preparation or follow-up beyond the event-day
  shift. Exact dates and deliverables will be agreed with the coordinator.\
 n\n### AV and technical\n\n#### AV Console Manager\nKeep your assigned hal
 l’s audio\, slides\, video\, and recordings running smoothly\, including
  the livestream where applicable.\n\n**What you’ll do:**\n- Set up and t
 est the camera\, microphones\, mixer\, projector\, and recording or stream
 ing console.\n- Check the equipment against the session schedule.\n- Monit
 or audio levels\, video feeds\, camera framing\, and system health during 
 sessions.\n- Start and stop recordings\, troubleshoot issues\, and escalat
 e when needed.\n- Confirm recordings are saved\, then power down and pack 
 up equipment.\n\n**Good fit if:** If you have played around with OBS\, are
  into gaming\, and/or are generally comfortable handling AV equipment\, st
 ay focused through back-to-back sessions\, and can troubleshoot under pres
 sure.\n\n**Commitment:** Setup and a full event day\, as agreed. Reports t
 o the AV lead.\n\n### Front-of-house and event operations\n\n#### Registra
 tion and help desk\nWelcome attendees\, help them check in\, and answer qu
 estions throughout the event.\n\n**What you’ll do:**\n- Check attendees 
 in using the Hasgeek app and scan badge QR codes.\n- Distribute lanyards a
 nd attendee materials where applicable.\n- Explain pass types and food-tic
 ket requirements.\n- Keep desk supplies replenished.\n- Help with flash ta
 lk and Birds of a Feather sign-ups where these are part of the programme.\
 n\n**Good fit if:** You enjoy talking to people\, stay calm during busy pe
 riods\, and can pick up app-based check-in quickly.\n\n**Commitment:** Ass
 igned shifts or a full day. This role may have an early reporting time.\n\
 n#### Hall Manager - extended commitment\nCoordinate speaker readiness\, s
 ession timing\, and transitions in one room.\n\n**What you’ll do:**\n- B
 efore the event\, get familiar with the schedule and speakers\, join the r
 elevant coordination group\, and share technical-check timings.\n- Confirm
  speakers have checked in and completed their technical checks and any req
 uired video release forms.\n- Guide speakers to the room before their sess
 ions and coordinate with the AV Console Manager.\n- Keep sessions on time 
 and manage transitions.\n- Direct speakers to the testimonial station\, wh
 ere available.\n- After the event\, help shortlist speaker photos and cont
 ribute to the lessons-learnt document.\n\nThis role covers session flow an
 d speaker logistics. Moderating Q&A is a separate responsibility.\n\n**Goo
 d fit if:** You’re organised\, calm under time pressure\, and comfortabl
 e coordinating with speakers and technical teams.\n\n**Commitment:** A ful
 l day while your room is running\, plus preparation and follow-up that can
  be done remotely. You’ll receive the schedule\, speaker information\, a
 nd guidelines in advance.\n\n#### Birds of a Feather (BOF) coordinator\nSu
 pport informal\, facilitator-led discussions.\n\n**What you’ll do:**\n- 
 Check the room\, seating\, signage\, and equipment before each session.\n-
  Welcome facilitators and arrange video release forms where applicable.\n-
  Keep sessions on time and give time-remaining reminders.\n- Help manage c
 apacity\, attendee questions\, and minor issues.\n- Collect feedback\, res
 et the room\, and report back to your coordinator.\n\n**Good fit if:** You
  communicate clearly\, stay organised as plans change\, and enjoy helping 
 people participate.\n\n**Commitment:** Assigned discussion sessions.\n\n##
 ## Food ticket counter\nHelp attendees access meals and verify food-ticket
  payments where required.\n\n**What you’ll do:**\n- Check volunteer lunc
 h wristbands.\n- Direct attendees without food tickets to the payment QR c
 ode.\n- Verify successful payment through the designated system before adm
 itting attendees.\n- Explain food-ticket requirements clearly and politely
 .\n\nAll payments are cashless. Do not accept cash or admit someone withou
 t the required payment confirmation or valid meal access.\n\n**Good fit if
 :** You’re attentive\, reliable\, and comfortable managing a queue polit
 ely.\n\n**Commitment:** Rotational shifts around meal times.\n\n#### Gener
 al Setup and Production Support — Extended commitment\nHelp prepare the 
 venue and keep event logistics moving.\n\n**What you’ll do:**\n\n- Help 
 coordinate and collect banners\, signage\, and other materials from vendor
 s.\n- Help transport materials to the venue.\n- Put up signage and arrange
  furniture as directed.\n- Assist with general physical and logistical tas
 ks during the event.\n\n**Good fit if:** You’re available before the eve
 nt\, comfortable with practical tasks\, and can follow instructions in a b
 usy environment.\n\n**Commitment:** Intermittent work in the three to five
  days before the event\, plus agreed setup and event-day shifts.\n\n### Co
 ntent and community\n#### Participant stories\; presenter and sponsor test
 imonials\nFind engaging ways to capture participants’ experiences and tu
 rn them into material for post-event marketing.\n\n**What you’ll do:**\n
 \n- Collect experience-based testimonials through short interviews\, parti
 cipant reels\, and written feedback.\n- Suggest prompts and formats that h
 elp participants share what they learned\, enjoyed\, or found useful.\n- H
 elp with the Post-it testimonial wall if needed.\n- Obtain consent to use 
 participants’ contributions in marketing materials.\n- Organise and hand
  over recordings\, written testimonials\, and photos to the content and ed
 iting team.\n\n**Good fit if:** You enjoy talking to people\, asking thoug
 htful questions\, and finding creative ways to capture their experiences.\
 n\n**Commitment:** Rotational shifts during the event\, plus an organised 
 handoff.\n\n#### Video Editor — onsite and post-event\nTurn participant 
 stories and event footage into reels\, testimonials\, and highlights for e
 vent coverage and post-event marketing.\n\n**What you’ll do:**\n\n- Crea
 te reels and short videos from participant testimonials\, interviews\, and
  event moments.\n- For onsite assignments\, prepare clips for same-day pub
 lication.\n- For post-event assignments\, shape collected stories and foot
 age into marketing materials by an agreed deadline.\n- Coordinate with the
  content team on consent\, review\, handoff\, and publishing.\n\n**Good fi
 t if:** You enjoy making short-form videos and have a feel for pacing and 
 storytelling. Professional editing experience is not required.\n\n**Commit
 ment:** Onsite shifts and/or remote work after the event\, agreed in advan
 ce.\n#### Photography at conferences\, meet-ups\, and workshops\nDocument 
 sessions\, people\, and the atmosphere across our events.\n\n**What you’
 ll do:**\n\n- Follow a shot list provided before the event.\n- Photograph 
 speakers\, sessions\, workshop activities\, candid moments\, and sponsor s
 paces where applicable.\n- Organise and hand over photos after your shift 
 or the event.\n\nWorkshop attendees who enjoy photography are welcome to e
 xpress interest in covering a workshop.\n\n**Good fit if:** You have a DSL
 R or a good phone camera\, an eye for event photography\, and can move aro
 und without disrupting sessions.\n\n**Commitment:** Full or partial event-
 day shifts\, or the duration of a workshop\, plus photo handoff.\n\n#### X
  / LinkedIn live-posting\nShare useful insights and highlights from sessio
 ns with the wider community.\n\n**What you’ll do:**\n\n- Attend assigned
  sessions and post takeaways\, quotes\, and interesting moments.\n- Tag th
 e relevant event\, community\, and speaker handles.\n- Prioritise accurate
 \, substantive posts over volume.\n\n**Good fit if:** You understand the s
 ubject matter well enough to identify useful ideas and are comfortable wri
 ting quickly for a public audience.\n\n**Commitment:** Assigned sessions.\
 n\n#### Community Engagement - WhatsApp and Telegram\nHelp The Fifth Eleph
 ant and Rootconf community groups participate in event conversations.\n\n*
 *What you’ll do:**\n- Share session snippets\, moments\, and takeaways i
 n the relevant groups.\n- Respond to questions and encourage discussion.\n
 - Follow the team’s guidance on what can be shared. Do not post livestre
 am links in these groups.\n\n**Good fit if:** You enjoy online conversatio
 n and can make technical discussions accessible and engaging.\n\n**Commitm
 ent:** Rotational shifts during the event.\n\n### Design\n#### Sticker Des
 ign — Extended commitment\nCreate stickers inspired by The Fifth Elephan
 t and Rootconf communities.\n\n**What you’ll do:**\n- Develop ideas and 
 copy drawing on community references\, technical humour\, and event themes
 .\n- Design a shortlisted set of standalone\, die-cut stickers.\n- Prepare
  artwork to the team’s print specifications.\n\n**Good fit if:** You hav
 e a playful sense of humour\, some design skills\, and enjoy turning ideas
  into small\, memorable designs.\n\n**Commitment:** Remote\, before the ev
 ent\, with agreed deliverables and deadlines.\n\n#### Print Production Sup
 port — Extended commitment\nPrepare existing designs for production.\n\n
 **What you’ll do:**\n\n- Resize and adapt banner designs to print dimens
 ions.\n- Finalise layouts for notebooks and other printed materials.\n- Ch
 eck artwork against the supplied print specifications.\n\n**Good fit if:**
  You’re comfortable with design tools and enjoy precise layout and produ
 ction work.\n\n**Commitment:** Remote\, before the event\, with agreed dea
 dlines.\n\n#### Digital Poster Design — Extended commitment\nCreate prom
 otional graphics for conferences\, meet-ups\, and workshops.\n\n**What you
 ’ll do:**\n\n- Design posters and social graphics using supplied event d
 etails and content.\n- Follow the relevant community’s brand guidelines 
 and templates.\n- Prepare graphics for the required channels and formats.\
 n\n**Good fit if:** You have graphic design skills and can deliver clear\,
  consistent visuals on schedule.\n\n**Commitment:** Remote\, before the ev
 ent. Work may begin well ahead of the event date.\n\n## Frequently asked q
 uestions\n\n### Can I volunteer for both The Fifth Elephant and Rootconf?\
 nYes. Use the same application and indicate which events and roles interes
 t you.\n\n### Do I need to be available for every event or both days of a 
 conference?\nTell us which dates you can commit to. Your coordinator will 
 confirm whether those dates fit the role before assigning you.\n\n### Do I
  have to attend setup day?\nOnly if setup is part of your confirmed respon
 sibilities. Any preparation or setup-day commitment will be explained in a
 dvance.\n\n### Can I volunteer remotely?\nSome design\, preparation\, and 
 post-event editing work can be done remotely. Check the role descriptions 
 and indicate your availability in the application.\n\n### Can I attend tal
 ks while volunteering?\nYes\, during your non-shift hours. If you need to 
 leave your station during a shift\, arrange coverage first.\n\n### Can I a
 ttend a workshop if I’m volunteering?\nIf you’re assigned to volunteer
  at that workshop\, you can participate while keeping up with your duties.
  Volunteering at another event does not include workshop admission\; works
 hop seating is limited.\n\n### What time should I report?\nYour coordinato
 r will share the reporting time for your event and role. Registration and 
 setup teams may need to arrive earlier.\n\n### Do I need professional expe
 rience?\nNot for every role. Each description explains what helps. Tell us
  about your experience and interests so we can find a suitable match.\n\n#
 ## How do I apply?\nComplete the volunteer application and select your pre
 ferred events\, roles\, and dates. The coordinator will contact you about 
 available opportunities and next steps.\n\n**Apply to volunteer → http:/
 /has.gy/YG4S**
LAST-MODIFIED:20261104T060931Z
LOCATION:Bangalore\, Hyderabad\, Mumbai\, Hybrid - https://hasgeek.com/fif
 thelephant/volunteer-with-the-fifthel-rootconf-communties/
ORGANIZER;CN="The Fifth Elephant":MAILTO:no-reply@hasgeek.com
URL:https://hasgeek.com/fifthelephant/volunteer-with-the-fifthel-rootconf-
 communties/
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ACTION:display
DESCRIPTION:Volunteer with The Fifth Elephant and Rootconf — October 202
 6–January 2027 in 5 minutes
TRIGGER:-PT5M
END:VALARM
END:VEVENT
END:VCALENDAR