BEGIN:VCALENDAR VERSION:2.0 PRODID:-//HasGeek//NONSGML Funnel//EN DESCRIPTION:Roles\, guidelines\, and how to apply X-WR-CALDESC:Roles\, guidelines\, and how to apply NAME:Volunteer at The Fifth Elephant 2026 Annual Conference X-WR-CALNAME:Volunteer at The Fifth Elephant 2026 Annual Conference REFRESH-INTERVAL;VALUE=DURATION:PT12H SUMMARY:Volunteer at The Fifth Elephant 2026 Annual Conference TIMEZONE-ID:Asia/Kolkata X-PUBLISHED-TTL:PT12H X-WR-TIMEZONE:Asia/Kolkata BEGIN:VEVENT SUMMARY:Volunteer at The Fifth Elephant 2026 Annual Conference DTSTART:20260705T163000Z DTEND:20260728T163000Z DTSTAMP:20260707T040417Z UID:session/VvjtM7kr2nz3FBY34vDCQo@hasgeek.com SEQUENCE:5 CREATED:20260705T185221Z DESCRIPTION:Volunteering keeps Hasgeek's conferences running — and it's a two-way exchange. Beyond the practical support you provide\, you get acc ess\, exposure\, and skills alongside the community.\n\nRoles for other Ha sgeek events are announced separately.\n\n## On this page\n\n- [The Fifth Elephant 2026](#h:fifthel-2026)\n- [Why volunteer](#h:why-volunteer)\n- [H ow it works](#h:how-it-works)\n- [What you get](#h:what-you-get)\n- [Pre-e vent & day-of logistics](#h:logistics)\n- [Food arrangements](#h:food-arra ngements)\n- [Sponsor swag policy](#h:sponsor-swag)\n- [Roles — Fifthel 2026](#h:roles)\n - [AV & Technical](#h:roles-av-technical)\n - [Front-o f-House & Floor Ops](#h:roles-floor-ops)\n - [Content & Social](#h:roles- content-social)\n - [Design](#h:roles-design)\n- [FAQ](#h:faq)\n\n---\n\n ## 📣 The Fifth Elephant 2026 — 31 July\, NIMHANS Convention Centre\, Bengaluru {#h:fifthel-2026}\n\nVolunteer applications for Fifthel 2026 are open now. **Deadlines vary by role** — some roles close as early as 10 July\, most close by 18–20 July for priority consideration. See [Roles — Fifthel 2026](#h:roles) for the specific deadline for each role.\n\n[A pply now →](https://hasgeek.com/fifthelephant/volunteer-at-the-fifth-ele phant-2026-annual-conference/sub)\n\n---\n\n## Why volunteer {#h:why-volun teer}\n\n- Network with practitioners across data engineering and AI\n- Bu ild hard and soft skills that carry over to your workplace\n- Make friends hips within the community\n- Give back to and support a community you're p art of\n\n---\n\n## How it works {#h:how-it-works}\n\n- Apply once — you 'll be matched to roles as events come up\n- Some roles are one-day commit ments\; a few need pre-event lead time (flagged clearly below)\n- You'll h ear from the volunteer coordinator about which role you've been matched to \, along with next steps\n\n---\n\n## What you get — Fifthel 2026 (31 Ju ly) {#h:what-you-get}\n\n1. Breakfast and lunch covered on conference day\ n2. Access to talks during your non-shift hours\n3. A 50% membership disco unt coupon\, issued after the conference\, subject to the eligibility crit erion below\n\n**Coupon eligibility:** Volunteers who sign in and sign out for their full assigned shift (verified against the shift roster by the h all manager or volunteer coordinator)\, without leaving their station unat tended\, are eligible for the coupon.\n\nCoupons will **not** be issued fo r: no-shows\, early departures without prior notice\, or leaving your stat ion without arranging coverage — even if you sign back in later.\n\nIf y ou need to step away during your shift (including to attend a session)\, a rrange for someone to cover your station and confirm your return time with them.\n\n**Community guideline:** Fifthel runs on a community-funded mode l. We recommend volunteers also purchase a conference ticket or annual Has geek membership\, if you're able to — this isn't a condition of voluntee ring\, but it directly supports the community you're contributing your tim e to.\n\n---\n\n## Pre-event & day-of logistics {#h:logistics}\n\n**Setup (pre-event)**\nThursday\, 30 July\, 3 PM – 8 PM. Volunteers with pre-eve nt responsibilities must be present at the venue during this window.\n\n** Reporting time — 31 July**\nReport between 7:30 AM and 8:00 AM to the vo lunteer coordinator\, even if your shift starts later. (Some roles have an earlier call time — noted in the role description.)\n\n**Dress code**\n Comfortable clothing and shoes suited to walking and standing for extended periods. Shorts are fine. Formal wear is not required.\n\n**What to carry **\nPhone\, phone charger\, power bank\, water bottle (to cut down on pape r cup waste)\, a snack for energy\, notebook and pen.\n\n**If you need to drop out**\nYou may withdraw up to 4 days before the event with no penalty . Please inform the volunteer coordinator as soon as you know — this giv es us time to find a replacement.\n\n**Shift-notice window** (separate fro m dropping out — this applies to leaving a specific shift early)\nAdvanc e notice: 1 week is best case\, 3 days is worst case.\n\n**Travel and acco mmodation**\nHasgeek does not reimburse local or inter-city travel for vol unteers. Outstation volunteers are responsible for their own travel and st ay.\n\n**Code of conduct**\nAll volunteers are expected to follow the [Has geek Code of Conduct](https://hasgeek.com/about/policy/code). Please read it before your shift.\n\n---\n\n## Food arrangements {#h:food-arrangements }\n\n**Breakfast** — provided exclusively for volunteers\, no wristband or token needed. The volunteer coordinator takes a headcount in advance an d coordinates with the caterer.\n\n**Lunch** — volunteers receive a wris tband on the morning of the conference. The wristband is your sign for lun ch — no separate token required.\n\n---\n\n## Sponsor swag policy {#h:sp onsor-swag}\n\nVolunteers may visit sponsor stalls during breaks for netwo rking. Please politely decline any swag offered at the stall.\n\nHasgeek r equests sponsors\, ahead of the event\, to set aside swag specifically for volunteers based on each sponsor's own allocation and planning. Where a s ponsor has agreed to provide volunteer swag\, it will be distributed at th e help desk at 6:00 PM on 31 July.\n\n---\n\n## Roles — Fifthel 2026 {#h :roles}\n\n> **Note on "extended commitment" roles:** most roles below are single-day. A few need pre-event lead time — from a few days to about a week and a half before the conference. These are marked **⏳ Extended co mmitment**.\n\n> **Application deadlines vary by role type:**\n> - **Digit al Poster Design** — closes earliest\, **~10 July**\, since posters need time to run before the conference for promotion to be useful\n> - **Emcee ** — closes **~12 July**\; this role involves a short selection process\ , not just headcount\n> - **Extended commitment roles** (WiFi Setup & Trou bleshooting\, Sponsor Booth Day-of Support\, General Setup & Production Su pport\, Sticker Design\, Print Production Support\, Installation Project O wner) — close **~15–16 July**\, to preserve pre-event briefing/working time\n> - **All other roles** — priority deadline **~18–20 July** for guaranteed consideration\; applications after this are reviewed on a back fill basis until **3 days before the conference (28 July)**\n> - **Post-Ev ent Video Editor** — stays open until the conference itself\, since the work happens afterward\n\n### AV & Technical {#h:roles-av-technical}\n\n** AV Console Manager**\nDirect the talk — ensuring audio\, slides\, and th e speaker are captured and streamed correctly for every session in your ha ll. You're the single point of contact for AV in your hall.\n\n*What you'l l do:*\n- Before the conference: set up and test all AV equipment in your hall — camera\, mic\, mixer\, projector\, streaming console — and run a full check against the schedule\n- During talks: monitor the live stream continuously (audio levels\, video feed\, camera framing\, system health) \, start/stop recording per talk\, troubleshoot in real time\n- After the conference: confirm recordings are saved\, power down and pack up equipmen t\n\n*Good fit if you:* are comfortable with AV hardware and troubleshooti ng under pressure\, can stay focused through a full day of back-to-back se ssions.\n\n*Time commitment:* full day\, hands-on throughout.\n*Reports to :* the AV/console lead for role assignment and technical escalation.\n\n-- -\n\n**Remote Stream Monitor**\nWatch the livestream from wherever you are and flag issues immediately over WhatsApp — no need to be at the venue. \n\n*What you'll do:*\n- Watch the livestream continuously during session hours\n- Flag issues immediately in the AV WhatsApp group — common ones are audio too low/noisy\, or the stream going down\n- Keep watching until the issue is resolved or escalated\n\n*Good fit if you:* have a reliable i nternet connection\, stay attentive through long stretches\, speak up quic kly when something's wrong.\n\n*Time commitment:* remote\, in shifts\, dur ing session hours.\n\n---\n\n**⏳ WiFi Setup & Troubleshooting**\nIf you' ve set up networking gear at home or done any hands-on networking work\, t his role puts that to use — planning and running WiFi for the venue\, an d keeping it stable through the conference.\n\n*What you'll do:*\n- 1–1. 5 weeks before: get briefed on the WiFi setup plan\; help flag inventory a nd materials needs to the Hasgeek team\n- Day before: help wire up the ven ue\n- Setup & event day: monitor uptime/downtime\; troubleshoot packet dro ps or outages — especially at the registration desk\, sponsor booths\, a nd for the livestream\n\n*Good fit if you:* have hands-on networking exper ience (home setups count)\, stay calm troubleshooting live issues\, are av ailable across the lead-up period\, not just the event day.\n\n*Time commi tment:* ~1–1.5 weeks before the event (part-time\, remote-ok for plannin g) through full days for setup and the conference.\n\n*Note on compensatio n:* This role is voluntary\, with standard volunteer benefits. Where someo ne brings professional-level networking expertise\, Hasgeek may offer a sm all honorarium from community funds — decided case-by-case\, not guarant eed upfront.\n\n---\n\n### Front-of-House & Floor Ops {#h:roles-floor-ops} \n\n**Registration & Help Desk**\nOften the first point of contact for att endees — checking people in\, answering questions\, and keeping the morn ing rush moving.\n\n*What you'll do:*\n- Morning rush (8:00–10:00 AM): c heck attendees in via the Hasgeek app — scan badge QR codes\, hand out l anyards\, notebooks\, and pens. Basic familiarity with pass types (members \, tickets\, sponsors\, speakers\, etc.) helps\, since flow varies slightl y.\n- Let attendees know if they need to buy a food ticket\n- Keep the swa g desk replenished through the day\n- After the rush: the team splits — some continue at the desk\, others support flash talk/BoF sign-ups with ha ll managers\n\n*Good fit if you:* enjoy talking to people\, stay calm duri ng a busy first two hours\, pick up app-based check-in quickly.\n\n*Time c ommitment:* full conference day. **Call time: 7:00–7:15 AM** (earlier th an general reporting time).\n\n---\n\n**Usher — Wayfinding**\nHelps atte ndees find their way around the venue — halls\, food court\, restrooms\, sponsor booths\, the testimonial station\, and so on.\n\n*What you'll do: *\n- Answer wayfinding questions and give directions\n- Help manage flow d uring breaks — lunch\, tea\, hallway congestion outside halls\n- Encoura ge attendees to check out Flash Talks and BOF sessions\n\n*Good fit if you :* are approachable\, know the venue layout\, don't mind being on your fee t.\n\n*Time commitment:* rotational shifts through the day.\n\n---\n\n**Us her — Hall/Mic**\nWorks inside the halls during sessions — mainly pass ing the mic during Q&A\, and helping with in-hall flow during transitions. \n\n*What you'll do:*\n- Pass the mic to attendees during Q&A\n- Help mana ge entry/exit flow as sessions start and end\n- Support the hall manager w ith anything needed to keep transitions smooth\n\n*Good fit if you:* can m ove quickly and unobtrusively during a live session\, stay alert through b ack-to-back talks.\n\n*Time commitment:* rotational shifts\, tied to your assigned hall's schedule.\n\n---\n\n**Hall Manager**\nOwn the smooth runni ng of one room for the day — speaker readiness\, session timing\, and cl ean transitions between talks.\n\n*What you'll do:*\n- Before the conferen ce: join your track's speaker WhatsApp group\, get familiar with the sched ule and speakers\, communicate tech-check timings\n- On the day: confirm y our assigned speakers have checked in at registration\, get them through t ech-check on time (including the video release form\, for live-streamed tr acks)\, locate and guide them to the room before their session\, and coord inate closely with your AV console manager\n- After each speaker's session \, direct them to the testimonial station (location will be decided and up dated by 18 July) if they haven't already given a testimonial\n- During se ssions: monitor timing to keep things on schedule\, manage clean transitio ns\n- After the conference: shortlist and send speaker photos\, contribute to the lessons-learnt document\n\n*Good fit if you:* are organized\, calm under time pressure\, comfortable being the point person speakers and AV both come to.\n\n*Note:* This role covers session flow and speaker logisti cs — it does **not** include moderating Q&A (that's the Emcee's job).\n\ n*Time commitment:* full day\, for as long as your room/track is running. Pre- and post-event tasks can be done remotely.\n*You'll receive:* a detai led schedule\, speaker bios and guidelines\, and the code of conduct\, ahe ad of the conference.\n\n---\n\n**BOF Coordinator**\nBirds of a Feather (B OF) sessions are informal\, facilitator-led discussions — make sure the room is ready\, the session runs on time\, and facilitators and attendees have what they need.\n\n*What you'll do:*\n- Before each session: open the room\, check seating\, confirm signage\, verify equipment\n- Welcome faci litators\, answer questions\, get the video release form signed if applica ble\n- During the session: start and end on time\, give time-remaining rem inders\, keep an eye on attendance and engagement\n- Handle issues on the spot: overcrowding\, a missing facilitator\, technical glitches\, noise\n- Help attendees with questions\, or redirect to another room if a session is full\n- After each session: collect quick feedback\, reset the room\, r eport back to your coordinator\n\n*Good fit if you:* communicate well\, st ay organized under shifting demands\, solve small problems on the fly\, en joy being around people.\n\n*Time commitment:* for the duration BOF sessio ns are running.\n\n---\n\n**Food Coupon Counter**\nStaff a food-ticket che ckpoint — either at the dining hall entrance or an outside station — h elping attendees buy food tickets on the spot and checking wristbands for volunteers.\n\n*What you'll do:*\n- Check wristbands for volunteers with p re-issued lunch access\n- For attendees without a food ticket\, direct the m to scan the QR code to pay\, and confirm payment shows as successful bef ore letting them through — no cash is handled at any point\n- At registr ation\, let attendees know upfront that they'll need a food ticket if they haven't already bought one\n\n*Integrity note:* All payments happen via Q R code\, verified through the backend — never accept cash or wave someon e through without seeing payment confirmation.\n\n*Good fit if you:* are a ttentive\, comfortable holding a line firmly but politely\, reliable about following the verification step every time.\n\n*Time commitment:* rotatio nal shifts\, concentrated around meal windows.\n\n---\n\n**Washroom & Faci lities Watch**\nA small\, low-key role: keep an eye on washroom supplies a nd cleanliness through the day\, and flag issues immediately.\n\n*What you 'll do:*\n- Periodically check that soap\, toilet paper\, and hand-washing supplies are stocked\n- Flag cleanliness issues to the help desk or direc tly to venue staff\n\n*Good fit if you:* are observant\, don't mind a low- visibility role\, are comfortable politely flagging issues to venue staff. \n\n*Time commitment:* periodic checks through the day.\n*Note:* We're loo king for one male and one female volunteer for this role\, to cover both w ashrooms.\n\n---\n\n**⏳ General Setup & Production Support**\nHelp get t he venue physically ready — collecting materials from vendors ahead of t ime\, and being hands-on at the venue during setup.\n\n*What you'll do:*\n - 3–5 days before: help coordinate with and collect materials from vendo rs (banners\, signage\, etc.)\n- Setup day: help transport materials to th e venue\, put up banners/signage\, arrange furniture as directed\n- Confer ence day: be available for general physical/logistical tasks\n\n*Good fit if you:* can commit time in the days just before the event\, are comfortab le with physical tasks and some running around\, follow instructions well under pressure.\n\n*Time commitment:* intermittent across 3–5 days pre-e vent\, plus setup day and conference day.\n\n---\n\n**⏳ Sponsor Booth Da y-of Support**\nBe the extra pair of hands for sponsor booths on the day — helping move materials\, pointing sponsors to stored items\, and handl ing small on-the-spot needs.\n\n*What you'll do:*\n- ~1 week before: get o nboarded and walked through the floor plan — which space belongs to whic h sponsor\, what each booth's setup looks like\n- Setup/conference day: he lp move sponsor materials to booths\, show sponsors where to collect store d items\, handle small ad hoc requests (e.g.\, a TV not working\, an urgen t print item)\n- Coordinate with the production vendor's on-call support f or anything beyond a quick fix\n\n*Boundary to know:* If a sponsor asks fo r anything beyond materials or logistics support\, direct them to the spon sor relations lead — don't commit to anything on their behalf.\n\n*Good fit if you:* are resourceful\, calm about small fires\, comfortable intera cting with sponsors without overstepping.\n\n*Time commitment:* a walkthro ugh session about a week before\, plus setup day and conference day.\n\n-- -\n\n### Content & Social {#h:roles-content-social}\n\n**Testimonial Recor der**\nStaff a dedicated testimonial station at the venue (location will b e decided and updated by 18 July)\, capturing short video testimonials fro m speakers\, sponsors\, attendees\, volunteers\, and editors. Within your shift\, you'll rotate between asking questions and operating the camera/mi c setup.\n\n*What you'll do:*\n- Staff the testimonial station during your assigned shift\n- Rotate between interviewing and operating the recording setup with your shift partner(s)\n- Ask engaging questions that draw out a genuine\, usable response\n- Get video release consent from anyone you r ecord\, before or immediately after filming\n- Hand off footage in an orga nized way for the video editing team\n\n*Good fit if you:* are comfortable approaching strangers and speakers\, think of good questions on the spot\ , are reasonably confident with basic phone-camera-plus-mic setups.\n\n*Ti me commitment:* rotational shifts through the day.\n*Works closely with:* Hall managers (who direct speakers your way)\, Video editing team (footage handoff).\n\n---\n\n**Conference Photographer**\nCapture photos across th e day from a provided shot list — mandatory and optional shots covering sessions\, sponsors\, candid moments\, and the overall energy of the event .\n\n*What you'll do:*\n- Work from a shot list provided ahead of the conf erence\n- Photograph sessions\, speakers\, sponsor booths\, candid moments \, general atmosphere\n- Hand off photos in an organized way after your sh ift/the event\n\n*Good fit if you:* have your own camera (DSLR or a good p hone camera both work)\, have an eye for candid/event photography\, can mo ve through the venue for extended periods.\n\n*Time commitment:* full or p artial day shifts. We're looking for 4–5 photographers total\, mixing ph one and DSLR shooters.\n\n---\n\n**Workshop Photographer**\nA lighter vers ion of conference photography\, for workshops on 17 July\, 25 July\, and 8 August. Genuinely open to a workshop attendee who enjoys photography.\n\n *What you'll do:*\n- Take photos through the workshop from a simple shot l ist\n- Hand off photos after the session\n\n*Good fit if you:* are attendi ng the workshop anyway and enjoy taking photos.\n\n*Time commitment:* dura tion of the workshop.\n\n---\n\n**Onsite Reels Editor**\nTurn raw footage into short\, shareable reels — in real time\, at the venue\, during the conference\, for posting on Instagram and elsewhere. This is about instinc t and speed\, not professional editing chops.\n\n*What you'll do:*\n- Take footage from the day (testimonials\, talk highlights\, candid moments) an d turn it into short-form video quickly\n- Post to Instagram and other rel evant channels\n- Work with a fast turnaround — same-day\, ideally same- session\n- Use whatever editing tool you're already comfortable with (CapC ut\, InShot\, etc.)\n\n*Good fit if you:* regularly make Instagram/short-f orm content for fun\, have a feel for pacing and storytelling\, can work f ast without overthinking it. We're not looking for professional editors — just a natural flair for this.\n\n*Time commitment:* onsite\, full or partial day.\n\n---\n\n**Post-Event Video Editor**\nTake the raw testimoni al footage and talk recordings from the conference and turn them into poli shed\, publishable videos after the event.\n\n*What you'll do:*\n- Edit te stimonial videos into a publishable cut\n- Produce short/snippet content f rom full talk recordings\n- Work at your own pace post-event\, with a clea r turnaround deadline\n\n*Good fit if you:* same profile as the onsite edi tor\, but prefer working after the fact rather than under real-time pressu re.\n\n*Time commitment:* post-event\, remote\, deadline-based.\n\n---\n\n **X / LinkedIn Live-Posting**\nSit in on talks and post real-time snippets \, insights\, and highlights — tagging Fifthel and Hasgeek so the commun ity can follow along.\n\n*What you'll do:*\n- Attend talks and post takeaw ays\, quotes\, or interesting moments as they happen\n- Tag the relevant h andles in your posts\n- Focus on substance over volume — a few sharp pos ts beat a stream of filler\n\n*Good fit if you:* understand the subject ma tter well enough to spot what's interesting in a talk\, are comfortable wr iting quickly and publicly.\n\n*Time commitment:* rotational\, tied to ses sions you're covering.\n\n---\n\n**Community Engagement — WhatsApp & Tel egram**\nKeep the Fifthel community groups active and engaged during the c onference — sharing snippets and takeaways\, without posting livestream links.\n\n*What you'll do:*\n- Post talk snippets\, moments\, and takeaway s to the WhatsApp/Telegram community groups\n- Respond to and encourage co nversation to keep engagement alive through the day\n- Do not share livest ream links in these groups\n\n*Good fit if you:* are a natural conversatio nalist online\, understand the subject matter\, enjoy keeping a group chat lively.\n\n*Time commitment:* rotational\, through the conference day.\n\ n---\n\n### Design {#h:roles-design}\n\n**Sticker Design — The Secret So ciety of Sticky Stickers**\nCome up with ideas and designs for 4–5 good\ , die-cut\, standalone Fifthel stickers. Where all volunteers are statisti cally significant.\n\n*What you'll do:*\n- Brainstorm sticker ideas and co py — in-jokes\, community references\, conference themes\n- Design a sho rtlisted set of 4–5 stickers\, die-cut and standalone\n- Work within pri nt specs provided by the team\n\n*Good fit if you:* have a playful sense o f humor\, some design skill (even basic)\, enjoy quick\, fun creative work .\n\n*Time commitment:* pre-event\, remote\, deadline-based.\n\n---\n\n**P rint Production Support**\nTake existing designs and get them production-r eady — resizing banners for print\, and helping finalize layouts for not ebooks and similar printed materials.\n\n*What you'll do:*\n- Resize and a djust existing banner designs to fit required print dimensions\n- Help fin alize notebook and similar print layouts\n- No new creative design needed — this is about clean execution and layout skill\n\n*Good fit if you:* a re comfortable in design tools (Figma\, Illustrator\, Canva\, etc.)\, have an eye for layout and print specs\, prefer precise\, detail-oriented work .\n\n*Time commitment:* pre-event\, remote\, deadline-based.\n\n---\n\n**D igital Poster Design**\nDesign digital posters for Fifthel's pre-conferenc e promotion — social media\, community channels\, wherever the conferenc e is being announced.\n\n*What you'll do:*\n- Design promotional posters/g raphics ahead of the conference\, based on provided content (speaker names \, themes\, dates\, etc.)\n- Work within brand guidelines and provided tem plates\, if any exist\n\n*Good fit if you:* have graphic design skills\, c an turn around clean\, on-brand visuals quickly.\n\n*Time commitment:* pre -event\, remote\, deadline-based — this role likely starts earliest\, si nce promotion runs ahead of the conference.\n\n---\n\n**Project Owner — "The Elephant in the Room" Installation**\nTake ownership of shaping and r unning this installation from concept to conference day: attendees bring a toy\, and write about "the elephant in their room" on a nearby whiteboard .\n\n*What you'll do:*\n- Define how the installation works practically — toy placement\, whiteboard prompt\, signage\, attendee flow\n- Figure out what help you'll need (pre-event prep\, on-the-day stewarding) and wor k with us to recruit volunteers for those specific needs\n- Own the instal lation through setup and the conference day itself\n\n*Good fit if you:* h ave some experience-design or installation instincts\, enjoy owning someth ing end-to-end\, are comfortable creating a space that invites a bit of vu lnerability from strangers.\n\n*Time commitment:* pre-event planning (exte nt depends on the scope you define) + full conference day.\n*We're looking for 1–2 project owners.*\n\n---\n\n## FAQ {#h:faq}\n\n**Do I have to be present for both the setup day and the conference day?**\nNo — unless y ou have pre-event responsibilities at the venue\, or you've been assigned as a volunteer for a workshop. If either of those applies to you\, we'll l et you know when you're confirmed for the role.\n\n**Can I attend a worksh op if I'm volunteering?**\nIf you're volunteering for the workshop itself\ , yes — but you're still expected to keep up with your assigned duties t hroughout. If you're volunteering elsewhere (e.g.\, on the conference day) \, you can't attend a workshop as a perk — workshops have limited seatin g reserved for conference attendees and members.\n\n**What time should I r eport?**\nReport between 7:30 AM and 8:00 AM on the conference day\, even though the conference itself starts at 9 AM — there are things to do bef ore doors open. Some roles (like Registration & Help Desk) have an earlier call time of 7:00–7:15 AM\; check your specific role above.\n\n**What's the dress code?**\nComfortable clothing and shoes suited to walking and s tanding for extended periods. See [Pre-event & day-of logistics](#h:logist ics) for the full list.\n\n**What should I carry with me on the day?**\nPh one\, charger\, power bank\, water bottle\, a snack for energy\, notebook and pen. Full list in [Pre-event & day-of logistics](#h:logistics).\n\n**W hat do I get for volunteering?**\nSee [What you get](#h:what-you-get) for the full breakdown — breakfast and lunch\, talk access during your non-s hift hours\, and a 50% membership discount coupon (subject to the eligibil ity criterion listed there).\n\n--- LAST-MODIFIED:20260705T185221Z LOCATION:Bangalore - https://hasgeek.com/fifthelephant/volunteer-at-the-fi fth-elephant-2026-annual-conference/ ORGANIZER;CN="The Fifth Elephant":MAILTO:no-reply@hasgeek.com URL:https://hasgeek.com/fifthelephant/volunteer-at-the-fifth-elephant-2026 -annual-conference/ BEGIN:VALARM ACTION:display DESCRIPTION:Volunteer at The Fifth Elephant 2026 Annual Conference in 5 mi nutes TRIGGER:-PT5M END:VALARM END:VEVENT END:VCALENDAR